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Part Time Receptionist (16 hours per week - Monday and Tuesday)

Loanhead

Part Time Receptionist (16 hours per week - Monday and Tuesday)

Type:
Permanent
Location:
UK

The purpose of this role is mainly to be an important first point of contact for the Company by meeting and greeting visitors and answering calls in a professional, welcoming manner. 

Duties will include:

  • Answering the telephone and greeting visitors in a professional friendly manner, screening callers and relaying messages.
  • Ensuring completion of visitor’s book and issuing passes in accordance with the security requirements.
  • Presenting customers with the company Health & Safety visitors’ video.
  • Using various software applications, such as MS Office; entering and amending data on ERP system (IFS).
  • Controlling, monitoring and ordering the company stock of stationery.
  • Handling all outgoing and incoming mail.
  • Efficient provision of administrative support to onsite and offsite departments and service personnel.
  • Arranging travel (via Travel Agents), flights, hotels, itineraries, renewing passports and visas.
  • Monitoring the incoming emails enquiry inbox and forwarding on as appropriate.
  • Providing administrative cover during holidays/sickness periods wherever possible.

Essential skills and knowledge requirements:

The successful candidate must have;

  • Experience in a similar working environment.
  • An excellent telephone manner and strong communication skills.
  • The ability to self-motivate and to use their own initiative.
  • Flexibility and the willingness to take on additional tasks as and when required;
  • Good computer/IT skills and a working knowledge of Microsoft Office, particularly MS Word, Outlook and Excel;